AutomationPlaybooks

Get started

Create a Playbook using one of three methods: Generate a Playbook, Import an existing procedure, or Start from scratch. Each method produces a Playbook with sections and steps that you can then review and refine.

Quick start

1

On the Ada dashboard, go to Config > Playbooks.

2

Click New Playbook.

3

Describe the procedure you want your AI Agent to handle, or select from a list of common use cases.

4

Review the generated Playbook — add sections, configure steps, and set General Guidelines.

5

Click Save to publish.

Generate a Playbook

Use AI to create a first draft by providing a short description of the task or procedure you want to automate. Select from a list of prompt suggestions or describe your own use case.

The generation process creates a complete Playbook — including sections, steps, and General Guidelines — along with any Variables and Actions the workflow requires. The AI reuses existing Variables, Actions, and Handoffs where possible and creates new ones when needed.

Generate a Playbook

To generate a Playbook:

  1. On the Ada dashboard, go to Config > Playbooks.
  2. In the top-right corner, click New Playbook.
  3. On the page that opens, click Generate.
  4. Describe the procedure you want your AI Agent to handle, or select from a list of common use cases.
  5. The system generates the Playbook and automatically creates any required Variables and placeholder Actions. A loading screen displays while the full creation process completes.
  6. The editor opens with the generated Playbook. Steps that reference newly created Variables (SET, ASK) and Actions (RUN) are highlighted so you can identify and review them.
  7. Review the generated sections and steps. Add, remove, or reconfigure steps as needed.
Newly created Actions are saved in a disabled state with placeholder URLs. Before activating the Playbook, configure each Action with the correct API endpoint, authentication, inputs, and outputs. See Actions for details.
Existing Variables, Actions, and Handoffs on your account are reused where they fit. Only Variables and Actions that don’t already exist are created.

Import an existing procedure

If you already have an SOP — such as a customer support workflow saved as a PDF — you can import it directly to jump-start your Playbook. The PDF content is converted into structured sections and steps, and any required Variables and placeholder Actions are created automatically, just like when generating from a prompt.

Importing a PDF uses the same generation engine as generating from a prompt. The same Variable and Action creation logic applies, and generation time is comparable.

To import an existing procedure:

  1. On the Ada dashboard, go to Config > Playbooks.
  2. In the top-right corner, click Import PDF.
  3. Select and upload your PDF file.
  4. The system generates the Playbook and creates any required Variables and placeholder Actions.
  5. Review the generated Playbook and adjust sections and steps as needed.
Scripted phrases, classifications, and tag names from the PDF are preserved verbatim in SEND step messages where applicable.

Start from scratch

Build a Playbook manually when you already know the workflow you want to create.

To start from scratch:

  1. On the Ada dashboard, go to Config > Playbooks.
  2. In the top-right corner, click New Playbook.
  3. Click Start from scratch.
  4. Configure the Playbook name, description, sections, steps, and General Guidelines.

For detailed configuration options, see Configure.

Have any questions? Contact your Ada team, or email us at .